Board Rules shall be developed and adopted by a majority of the Board, unless contrary to any applicable laws including these Bylaws, and can be changed or modified by the Board per said rules. (Sect. XI.B -- CNC Bylaws)

Table on Contents

• I: Elections of Officers
• II: Officers
• III: Meetings
• IV: Meeting Procedures
• V: Resolutions and Reports
• VII: Disposition of Items
• X: Rules
• XI: Change Rules
• XII: Removal and Replacement of Officers
• XIII: Removal and Replacement of Board or Committee Members
• XIV: Miscellaneous Provisions
  
  
• Appendix A: Posting Locations for Meeting Notices
• Appendix B: Action on Motions

I Elections of Officers

1. Officers of the Board shall serve one-year terms and may stand for reelection annually. (Sect. VI.F -CNC Bylaws)
2. The Officers positions shall be filled by majority vote of the Board Members present at the first meeting following the elections. (Sect. VI.E -CNC Bylaws)

II Officers

1. Officers of the Board shall include positions entitled Chair/President, Vice-Chair/Vice-President, Secretary and Treasurer. (Sect. VI.D -CNC Bylaws)
2. Duties of Officers will be further defined by Board Rules to be written by the Board at a later date. (Sect. VI.G -- CNC Bylaws)
   1. The Chair shall preside at all meetings and direct all activities of the Council. (Sect. VI.D.1 -CNC Bylaws)
   2. The Vice-Chair(s) shall be in charge in place of the Chair if the Chair is unable to serve. (Sect. VI.D.2 -CNC Bylaws)
   3. The Treasurer shall maintain the records of the Council's finances and book of accounts and perform other duties in accordance with the Council's Financial Management Plan. See article XI.B,C,E and F for further description of Treasurer responsibilities. (Sect. VI.D.3 -CNC Bylaws)
   4. The Secretary to the Board or Secretary shall keep minutes of all Board meetings. An Alternate Secretary to the Board may also be selected or appointed by the Board to serve in the absence of the Secretary to the Board or to take minutes at committee meetings, as needed. Unless the person serving as Alternate Secretary is already a Board Member, he or she shall not have any rights of a Board Member, including the right to vote on matters before the CNC. (Sect. VI.D.4 -CNC Bylaws)
      1. The Secretary or designee shall notify all Board Members of the time and place set for any Special Meeting.
      2. The Presiding Officer of each Board Meeting shall sign the minutes from that Meeting after approval of said minutes by the Board.
3. Additional officers may be created by a majority vote of the Board Members present.
4. Each officer shall serve until a successor has been elected or until removed by vote of the Board Members.

III Meetings

1. Presiding Officer
   1. The Presiding Officer of the Board or Committee shall adhere to and enforce the Council Rules, while preserving decorum and deciding all questions of order. The decision of the Presiding Officer (or Chair) shall prevail unless reversed by the vote of a majority of Members present.
2. Public Notice
   1. Notification of all meetings shall include, at a minimum, posting at five (5) public locations, specified in Appendix A to these Board Rules. Additional notification may be provided as decided by the Board, the President or the Outreach Committee Chair as resources permit. Up to two public locations may, upon approval of the Board, be World Wide Web sites on the Internet and/or widely distributed community calendars. (Sect. IX.C -- CNC Bylaws)
   2. The Agenda for each Meeting of the Council and Committees shall be posted as provided in Section III.D at the locations specified by the Outreach Committee, including at least one non-electronic location.
3. Agendas
   1. The President and Secretary, or their respective designee Board members, will plan the agenda for each meeting. (Sect. VI.H -- CNC Bylaws)
   2. Contents of Board and Committee Agendas
      1. The Agenda shall contain a brief general description of each item of business to be discussed or acted upon at the meeting.
      2. All Board Members shall be notified of all items to be placed on a Board meeting agenda.
      3. All discussion or action items to be placed on the agenda of a Board Meeting must be submitted to the Board President at least 5 days prior to the meeting.
   3. Placing Items on Agenda
      1. An Item may be placed on the Agenda in any of the following ways:
         1. By request of a Board Member;
         2. By request of Grievance Committee;
         3. By recommendation of a Council Committee;
         4. By an Agenda Bin. At each Board meeting the Board Secretary will accept from the public suggestions for items to be included on the Agenda of future Board meetings. The President or designee shall review these suggestions and place pertinent items on said Agendas.
   4. Items not on Agenda
      1. The Board or Committee may act in a Regular Meeting on an item not posted on the Agenda for the meeting if a majority of Members present determines that an emergency, as defined by state law, exists.
   5. Opportunity for public to speak
      1. At each Board Meeting or Committee Meeting an opportunity will be provided for the public to address the Board or Committee on each Agenda Item.
      2. The Presiding Officer may set a time limit and other rules of presentation for individuals addressing the Board or Committee.
      3. No person shall be permitted to interrupt Council Members during a Board or Committee Meeting.
4. Meeting Types
   1. Regular Meetings
      1. Regular Meetings of the Board shall be held on the first Wednesday of each month, unless changed by vote of the Board and duly noticed to the Public.
      2. The place of Meetings shall be determined by vote of the Board and duly noticed to the Public.
      3. The Agenda of Regular Meetings of the Board and its Committees shall be limited to those items provided for on the posted Agenda of the meeting.
      4. The Agenda for Regular Meetings shall be posted at least 72 hours before the meeting.
   2. Special Meetings
      1. Special Meetings of the Board may be held upon the call of the Presiding Officer or a majority of the Board Members, provided that notice prescribed by law is duly given.
      2. The proceedings of Special Meetings of the Board and its Committees shall be limited to those items provided for on the posted Agenda of the meeting.
      3. The Agenda for Special Meetings shall be posted at least 24 hours before the meeting.
   3. Committees Meetings: The Board shall create a system for the election, selection or appointment of Stakeholders to committees, sub-committees, and/or ad hoc committees, as the need arises. (Sect. VI.I -- CNC Bylaws)
      1. Members
         1. A Committee shall be created by a two-thirds vote of the Board Members present.
         2. Committees shall be reconstituted following each annual Board of Directors election.
         3. The Board President shall appoint all Board Members of Committees, at a regular Board Meeting, with approval by majority vote of Board Members present.
         4. At least two-thirds (2/3) of the voting members of each Committee shall be CNC Board Members.
         5. The Committee Chair shall be a Board Member, and shall be elected by a majority vote of the Committee Members present at a Committee Meeting.
         6. Committees shall elect all non-Board Members at a Committee Meeting, with two-thirds (2/3) approval of the Committee Members present.
         7. Additions to Committee membership shall be by a two-thirds vote of the Committee Members present.
      2. All Standing Committees of the Board shall meet as needed to complete the business of the Committee.
      3. Notice
         1. The Agenda for each Committee meeting shall be posted in the regularly designated locations at least 72 hours in advance of the meeting.
         2. All Committee Members shall be notified of all items to be placed on a Committee Meeting agenda.
      4. Public Comment
         1. Each Committee shall provide an opportunity in open meeting for the public to address it on each agenda item.
5. Attendance
   1. Any member of the Board may attend any meeting of a Committee.
   2. Only members of that committee may vote on motions made in committee meetings.
6. Minutes shall be taken and maintained for each Council Board or Committee meeting.
7. The Committee Chair is responsible for maintenance of the Committee's Roster of Members.
8. Voting
   1. A quorum of the Board consists of eleven (11) Board members for all business. (Sect. IX.D -- CNC Bylaws)
   2. A quorum of a Committee consists of a simple majority (50% plus 1) of the Members of the Committee.
   3. No motions shall be put or action taken at a Board or Committee meeting unless a quorum is present.
   4. Each member present when a question is put shall vote for or against the same, or may abstain from voting.
   5. A vote shall be decided by a majority (or two-thirds, when specified) of the voting members present.
   6. The Presiding Officer or Secretary shall announce the result of the vote.
   7. There shall be no proxy voting. (Sect. IX.D -- CNC Bylaws)
   8. A member may change his/her vote after it is tabulated if the change.

IV Meeting Procedures

1. Public Comment
   1. The Presiding Officer may require stakeholders, or others the Chair may recognize, who wish to address the Board or Committee to fill out a Speaker Card and deliver it to the Board or Committee Secretary.
2. Motions
   1. Motions may be made in written or oral form, as determined by the Presiding Officer.
   2. Only those items on the Agenda may be acted upon, with the exception of Resolutions.
3. Discussion
   1. Order
      1. Members of the Board and Public may address the Chair only after being recognized by the Presiding Officer. Their remarks shall be confined to the question under debate and shall maintain proper decorum.
   2. No person shall be permitted to interrupt Board or Committee Members during a meeting.
   3. Time limits may be imposed on Public Comment, at the discretion of the Presiding Officer.
   4. A motion calling previous question is not debatable.

V Resolutions and Reports

1. Motions
   1. Committee action shall be by majority vote (or two-thirds when specified) of the entire committee present. See Appendix B for specific requirements.
2. Resolutions
   1. Motions to issue commendatory resolutions may be introduced without prior notice on the agenda.
3. Committee Reports
   1. If the majority of the committee, with a quorum present, reaches an agreement on an issue, they may present the recommendation to the Council Board in the form of a Committee Recommendation.
   2. A minority of the Committee may submit its report at the time a majority report is submitted; this report is for information purposes only, unless it is substituted for the majority report by adoption of a motion.
   3. Committee reports shall reflect only that which transpired at the committee meeting, and whether the public was afforded the opportunity to address the committee on the item.

VII Disposition of Items

1. Reconsideration of a vote.
   1. The Board may reconsider and amend its action on items listed on the agendas if that reconsideration takes place immediately following the original action or at the next regular meeting. The Board, on either of these two days shall: (1) make a motion for reconsideration and, if approved, (2) hear the matter and take an action. If the motion to reconsider an action is to be scheduled at the next meeting following the original action, then two items shall be placed on the agenda for that meeting: (1) a motion of reconsideration on the described matter and (2) a "proposed" action should the motion to reconsider be approved. Only a Board member who has previously voted on the prevailing side of the original action may make a motion for reconsideration. The aforesaid shall all be in compliance with the Brown Act. (Sect. IX.F -- CNC Bylaws)
2. Board Member's Motion to withdraw a matter from a Committee
   1. Such motion shall be placed on the next Agenda for a Regular Board Meeting. At that meeting, the motion must then be adopted by majority vote.

X Rules

1. A copy of these Rules shall be made available for public review at Board meetings, at the Chatsworth Library and at the office of the Chatsworth Chamber of Commerce.

XI Change Rules

1. An amendment or adjustment to the Bylaws requires a 2/3 vote of the Board Members present (Sect. X.C -- CNC Bylaws).
2. An amendment or adjustment to the Board Rules requires a two-thirds (2/3) vote of Board Members present.

XII Removal and Replacement of Officers

1. A duly-seconded motion to remove or replace the Chair, Vice Chair, Secretary, Treasurer or other officer shall be distributed to each Board Member and shall be placed on the Agenda for the next Regular Council Meeting.
2. A two-thirds (2/3) vote of the entire Board is required to remove or replace a Board officer.

XIII Removal and Replacement of Board or Committee Members

1. Attendance
   1. A Board Member may be removed from office for unexcused absence of 30% or more of scheduled meetings in a calendar year or for other cause as determined by the Board. This action will require fourteen (14) affirmative votes of the full Board. (Sect. VI.J - CNC Bylaws)
      1. Scheduled meetings are defined as scheduled Board meetings or committee meetings.
      2. The Board or Committee Chair shall determine excused absences.
2. Removal of a Board Member may also be accomplished by the submission of a written petition that includes: (Sect. VI.K - CNC Bylaws)
   1. Identity of the Board Member to be removed.
   2. Description in detail of the reason for removal, such as an undisclosed conflict of interest, and
   3. Signatures of fifty (50) Stakeholders.
   4. The Secretary shall then have the matter placed on the agenda for a vote of the Board at the next regular meeting of the Board.
   5. Removal of the identified Board Member will require fourteen (14) affirmative votes of the full Board.
   6. The Board Member who is the subject of the removal action will be allowed to speak to the Board at the meeting prior to the vote, but shall not take part in the vote on this matter.
   7. If the vote for removal is affirmative, then the position shall be determined vacant.
   8. Sections above shall not be enforced without the guidance and approval of the Office of the City Attorney.
3. Appeal
   1. Any Board Member, Officer or Committee Member removed by vote of the Board or Committee Members shall be entitled to appeal the action to the Council's Grievance Committee.

XIV Miscellaneous Provisions

1. The Board President may delegate to any individual the authority to present before any public body (Sect. IX.E -- CNC Bylaws):
   1. A standing CNC position previously adopted by the Board; or
   2. A statement that CNC has had insufficient time to develop a position or recommendation on a matter before that body.
   Such authority may be revoked at any time by the Board or by the Board President.
2. Media
   1. Any Board Member speaking or writing to the media or any public body must clearly state they are speaking as an individual, unless authorized by the Board President to represent the Board, or unless he/she is quoting an adopted position of the CNC Board. Violation of this Rule may result in disciplinary action.

Appendix A

Posting Locations for Meeting Notices

Required:

• Chatsworth Library
• Chatsworth / Porter Ranch Chamber of Commerce, 10038 Old Depot Plaza Road

And at least three of the following:

• Chatsworth Park South Recreation Center
• Mason Park Recreation Center
• CNC Internet Web Site
• Daily News
• Chatsworth Community Coordinating Council event calendar
• Ralphs Grocery, 21431 Devonshire Street
• Rite Aid Drug Store, 10120 Mason Avenue
• Wells Fargo Bank, 10230 Mason Avenue

Appendix B

** On veto votes, an "aye" vote overrides, a "no" vote sustains the Presiding Officer on the question. E.g.: "Notwithstanding the veto (or objections) of the Presiding Officer, I move the re-adoption of the motion (other)."

As amended and adopted on October 5, 2005